Colorado State Publications Library

Files of records cataloged in the past six months.

Hermes our digital depository is up and running! We have ingested and created handles for the backlog of April 2015 through September 2015. There is one file that has all the handles for the months or you can choose to load each month separately.

Please contact Samantha Hager ( with questions about the digital repository.

For questions about the files of bibliographic records contact Virginia Inness ( or 303-866-6902.

 For each month, three files are created.   The first file contains all the records cataloged for that month.   The second file is a subset of the first and contains records for electronic documents available via the Internet.  The third file contains records that had the URL updated during the month.  Instructions for using MarcEdit to manipulate the files are at the bottom of the page.

2015 digital with handles

Files for records cataloged October 2015

Files for records cataloged September 2015

Files for records cataloged August 2015

Files for records cataloged July 2015

Files for records cataloged June 2015

Files for records cataloged May 2015

Files for records cataloged April 2015

Files for records cataloged March 2015

Files for records cataloged February 2015

Files for records cataloged January 2015

 Instructions for Using MARCedit to manipulate the files.

Files of records for cataloged items will be placed on the Artemis server at  by the 7th day of each month.  Any library interested in picking up the records and loading some or all in their systems are free to do so. The most recent 3 months of files will be kept here.

The files are the .out format of Millennium data exchange.  One set of files includes all items cataloged and another file is a subset of records that have URLs in them.

To copy the files from Artemis to your computer/system, right click and choose the desired destination.  Copying the complete files will make them easier to work with.

 1. Download and install MarcEdit (freeware), available from:

2. Download desired files from

3. Change the extension of the .out file to .mrc.

4. Using MarcEdit, go to the Marc Breaker function.

5. Open the .mrc file and execute the file. MarcEdit will then create a file with a .mrk extension.

6. View the file in MarcEdit, making changes as needed for you local catalog (read the MarcEdit documents for hints on doing this). Changes might include: removing 086 fields, removing 9xx fields, adding $z notes to 856 fields, etc.

7. Using MarcEdit's Mark Maker function, recreate a MARC file from the file you just modified.  For example:
Dec05-Jan06.out = original file name from CDE server
Dec05-Jan06.mrc = file name changed to .mrc extension. Use Mark Breaker to create the .mrk file

    If you have specific questions about using MarcEdit, please call Samantha Hager at 303-866-6728.