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The CDE Scoop - March 14, 2012

Note: These Scoop items may appear in a different order than seen in the original email publication.

Table of Contents

Accountability & Improvement

Deadline to Submit UIPs is April 16

Reminder to Resubmit Unified Improvement Plans with Required Changes

Awards & Recognitions

2012 Online Teacher and Guidance Counselor Recognition Award

Exceptional Student Services

Colorado's IDEA Part B Application for FFY 2012

Colorado Deaf/Hard of Hearing Mentor Program

Gifted Education State Advisory Committee Vacancies

Federal Programs

Title I, Part A Office Hours

Technology Plan Requirements

Learning & Results

Migrant Summer Grant RFP Now Available

News & Notes

Apply to receive $15,000 to $25,000 of Grant-Funded Interactive Video Distance Learning Equipment

Reminder: Race to the Top 3 Scopes of Work and Budgets Due March 14

School Finance

New Grant Payment System Active for Title III-ELL

Standards & Assessments

Applications Are Still Being Accepted for Cohort II of the Colorado Content Collaborative

Update on the Colorado Content Collaboratives

State Board of Education

Public Notice - Proposed Amendments to the Exceptional Children's Educational Act Rules

Support & Intervention

Representatives Needed for Task Forces

The Scoop... - The CDE Weekly Newsletter

Wednesday, March 14, 2012

Accountability & Improvement


Deadline to Submit UIPs is April 16

This is a reminder that the deadline to submit Unified Improvement Plans (UIPs) to CDE is on Tuesday, April 16. Plans due to CDE by this date are summarized below:

By April 16, all districts and schools, regardless of plan type, will need to submit district level and school level plans to CDE for public posting on SchoolView.org. All improvement plans should be submitted using the current 2011-12 Unified Improvement Planning (UIP) Template. All district and school plans must be submitted via the Tracker system in the April “UIP for SchoolView – April” Instrument. The instrument will be open for submission by the end of the day on March 15. The plans submitted through this instrument are the plans that will be posted publicly on SchoolView.org.

Details and resources for April UIP submissions, including naming conventions for UIP files, creating PDF versions of your UIP documents, a video demonstration of the submission process and instructional handbooks for submitting through Tracker are available on the UIP submissions website at the link below.

Click Here for Additional Information

For More Information, Contact:
Jamie Baker
Unified Improvement Planning
Phone: 303-866-6108
Email: baker_j@cde.state.co.us



Reminder to Resubmit Unified Improvement Plans with Required Changes

For districts that submitted Unified Improvement Plans in January, the deadline to resubmit district UIPs that incorporate “required changes” is Friday, March 30.

Feedback from CDE and the State Review Panel (for Turnaround districts and schools only) is being uploaded into Tracker over the next couple of weeks. Given the high volume of reviews, districts will be notified on an individual basis when feedback is available. Any “required changes” are noted in the feedback form from CDE. Note that CDE is only requiring that district level plans be uploaded and resubmitted through Tracker. Districts should work with schools to address any recommendations or required changes. School plans do not need to be resubmitted by March 30.

By April 15, all districts, including those on priority improvement and turnaround plans, will need to submit the final district and school plans via Tracker in the April “UIP for SchoolView – April” Instrument. These are the plans that will be posted publicly on SchoolView. This is in addition to the resubmission on March 30.

For submission details, please refer to “Unified Improvement Plan Submission Process Summary” on the Unified Improvement Planning website. The UIP for SchoolView-April Instrument will open in Tracker on March 15 for final UIP submissions due by April 16 for public posting on SchoolView.org. For assistance with Tracker, please contact Jamie Baker.

Click Here for Additional Information

For More Information, Contact:
Jamie Baker
Unified Improvement Planning
Phone: 303-866-6108
Email: baker_j@cde.state.co.us


Awards & Recognitions


2012 Online Teacher and Guidance Counselor Recognition Award

If you oversee online programs and schools, please nominate one or more of your outstanding online teachers or guidance counselors for the 2012 Online Teacher and Guidance Counselor Recognition Award.

The application deadline is fast approaching. Applications must be received by Friday, March 30, at 4 p.m. and must be submitted by U.S. Mail. Additional information and application documents can be found at the link below.
Click Here for Additional Information

For More Information, Contact:
Jessica Fuller
Innovation and Choice
Phone: 303-866-6971
Email: fuller_j@cde.state.co.us


Exceptional Student Services


Colorado's IDEA Part B Application for FFY 2012

The Colorado Department of Education is making available for public review and comment the following proposed documents:

(1) The State of Colorado’s Part B Application for grant funding under the Individuals with Disabilities Education Act for federal fiscal year 2012; and

(2) proposed Amendments to the Rules for the Administration of the Exceptional Children’s Educational Act regarding disability categories and other changes required by HB11-1277.

All documents are available online at the link below. Information about scheduled regional hearings is also available at the same online address.

Hard copies of the proposed documents may be requested by calling Kim Hubbard at (303) 866-6690. Written comments will be accepted until 5 p.m. on Friday, May 7. Send written comments to Kim Hubbard, Colorado Department of Education, Exceptional Student Services Unit, 1560 Broadway, Suite 1175, Denver, CO 80202-5149, by fax to (303) 866-6767, or by email to hubbard_k@cde.state.co.us.
Click Here for Additional Information

For More Information, Contact:
Kim Hubbard
Phone: 303-866-6690
Email: hubbard_k@cde.state.co.us



Colorado Deaf/Hard of Hearing Mentor Program

Did you know that CDE provides a free support service to staff working with students with hearing loss? This unique program, which is tailored to the needs of your staff, is available to district and BOCES. The Colorado Deaf/Hard of Hearing Mentor Program is comprised of deaf education professionals with specific expertise (e.g. DHH + additional disabilities, DHH+Autism, Auditory-Verbal Techniques, American Sign Language, Cochlear Implants, Preschool through 12th grade).
Click Here for Additional Information

For More Information, Contact:
Ruth F. Mathers, Deaf Education Consultant
Exceptional Student Services
Phone: 303-866-6909
Email: mathers_r@cde.state.co.us



Gifted Education State Advisory Committee Vacancies

The Gifted Education State Advisory Committee is seeking applications from educators and citizens interested in representing gifted education issues and strengths in their congressional districts. There are vacancies in Districts 1, 3, 4, 6 and 7. Please review application information by visiting the link below.

The Gifted Education State Advisory Committee is a committee of citizens from the Congressional Districts appointed by the State Board of Education. Each congressional District is represented on the committee by members from significant stakeholder groups: parents, business/community, and educators. A term of service is three years with an option to serve an additional term.

The committee provides recommendations and information about ongoing and emergent needs or issues relating to education of gifted learners to the state board.
Click Here for Additional Information

For More Information, Contact:
Katherine Keck
Gifted Education
Phone: 303-866-6794
Email: keck_k@cde.state.co.us


Federal Programs


Title I, Part A Office Hours

Title I, Part A will hold its monthly office hours session on Thursday, March 15, from 9 a.m. to 11 a.m. This session will provide a review of the FAQs (Frequently Asked Questions) related to the Title I, Part A waiver of some NCLB requirements.

The target audience for this session is Title I, Part A directors, coordinators, and principals. Title I, Part A teachers may wish to participate as well.

To join the March 15 webinar, please go to URL: http://connect.enetcolorado.org/tia5/
You may also join the call by dialing 1-800-832-0736, and entering Conference Room Number 7133264.
Click Here for Additional Information

For More Information, Contact:
Kathryn Smukler
Federal Programs
Phone: 303-866-6842
Email: smukler_k@cde.state.co.us



Technology Plan Requirements

CDE would like to clarify which LEAs need to create and submit technology plans. While the ET-IL plan is no longer required for Title II Part D due to congressional defunding of the program, a technology plan may be needed for certain E-rate services.

In September 2010, the FCC Sixth Report and Order clarified that Priority 1 Service applicants are no longer required to have a technology plan. However, technology plans are required for applicants that apply for Priority 2 services. Additionally, the technology plan requirements have also changed. Please visit the link below for the new requirements.

The E-rate Technology Planning Guide is available to assist with the creation of the plan. Once completed, email the plan to DeLilah Collins collins_d@cde.state.co.us by April 30.

*Note: The E-rate Technology Planning Guide will be reviewed at the March 16 EDAC Committee meeting which may change some of the language in the guide.

Click Here for Additional Information

For More Information, Contact:
DeLilah Collins
Federal Programs
Phone: 303.866.6850
Email: collins_d@cde.state.co.us


Learning & Results


Migrant Summer Grant RFP Now Available

The new Migrant Summer Grant RFP is now available. The intent of this RFP is to solicit applications from currently funded Title 1-C regions/LEAs to support high-quality and comprehensive summer educational programs for migratory children ages three-21 to help increase student achievement and reduce the educational disruptions and other problems that result from repeated moves. Proposed programs must serve eligible migrant children/youth and families.

A total of $500,000 is available for distribution to currently funded Title I-C regions/LEAs. Grant awards are expected to not exceed $90,000. Proposals are due Tuesday, May 22. For more information and to access the RFP, please visit the link below.
Click Here for Additional Information

For More Information, Contact:
Tomás Mejía
Language, Culture & Equity
Phone: 303-866-6592
Email: mejia_t@cde.state.co.us


News & Notes


Apply to receive $15,000 to $25,000 of Grant-Funded Interactive Video Distance Learning Equipment

The Governor’s Office of Information Technology, through a ‘Capacity Building – Distance Learning’ ARRA-funded grant project is equipping up to 10 new interactive video distance learning sites in Colorado school districts in the Summer of 2012. The application form is available at the link below. To apply, fill out the application and return it (via email) by 5 p.m. on Thursday, April 12. The grant project includes funding for training and professional development in the use of this equipment.
Click Here for Additional Information

For More Information, Contact:
Jerry McCarthy
Governor’s Office of Information Technology (OIT), Distance Learning Project Manager
Phone: 303-764-7720
Email: Jerry.mccarthy@state.co.us



Reminder: Race to the Top 3 Scopes of Work and Budgets Due March 14

Districts that have opted to accept Race to the Top funding are required to submit their Scopes of Work and budgets on Tracker by Wednesday, March 14. Districts pooling their funding must each submit parts 1-3 and section 1 of part 4 of the Scope of Work. Lead LEAs or BOCES will need to submit a separate, complete scope of work, including the work plan and budget.
Click Here for Additional Information

For More Information, Contact:
Race to the Top Program Office
Phone: 303-866-6274
Email: racetothetop@cde.state.co.us


School Finance


New Grant Payment System Active for Title III-ELL

A new online Grant Payment System (see the link below), will replace the faxing and emailing of requests for funds, is now available for the Title III-ELL grant only (Please note, this does not yet include the Title III-Set-Aside. The Title III-SAI requests should still be submitted via fax or email as usual). All requests for funds for the Title III-ELL grant will now need to go through the payment system and should not be submitted via fax or email. Additional grants will be added to the payment system in the near future.

GPS is accessed via CDE’s Identity Management system. Please contact your Local Access Manager (LAM) for assistance with your log-in ID and password if necessary. Additional information regarding the Identity Management system is available here: https://cdeapps.cde.state.co.us/index.html

We will be hosting webinars the last two weeks of March for anyone needing training or a refresher on the new system, in order to coincide with the April 2 pay cycle. The webinars will be held:

Thursday, March 22 from 11 a.m. to noon, visit http://connect.enetcolorado.org/gfm/ to participate.

Wednesday, March 28 from 11 a.m. to noon, visit http://connect.enetcolorado.org/gfm2/ to participate.

Thursday, March 29 from 11 a.m. to noon, visit http://connect.enetcolorado.org/gfm3/ to participate.

To join by phone, dial 866-386-5651.
Click Here for Additional Information

For More Information, Contact:
Tim Kahle
Grants Fiscal
Phone: (303) 866-6034
Email: kahle_t@cde.state.co.us


Standards & Assessments


Applications Are Still Being Accepted for Cohort II of the Colorado Content Collaborative

Currently more than 60 Colorado educators are part of the Content Collaboratives, working together to establish measures of student academic learning for use with determining educator effectiveness in: Dance, Drama & Theatre Arts, Music, Reading, Writing & Communicating, and Social Studies. Their work will result in measures piloted beginning Fall 2012. Please follow the progress of the first cohort online at http://www.cde.state.co.us/contentcollaboratives/Cohort1.asp.

Help us spread the word that we are still taking applications for the Cohort 2 content areas. These areas are: Health, Mathematics, Physical Education, Science, and World Languages. Applications will be accepted through March 30.

Visit the Content Collaboratives website at http://www.cde.state.co.us/contentcollaboratives/Cohort2.asp for application details.

Applicants will be notified of selection outcomes by April 18, and Cohort 2 meetings will begin in July.
Click Here for Additional Information

For More Information, Contact:
Angela Norlander
Assessment and Research & Evaluation
Phone: 303-866-6931
Email: norlander_a@cde.state.co.us



Update on the Colorado Content Collaboratives

This year, Colorado is beginning to establish a voluntary resource bank of measures which could be used with educator effectiveness evaluations in 2013.

On Feb. 29 and March 1, Cohort I Collaborative members met in Grand Junction for the second of four meetings to continue establishing measures of student learning for trial. The February meeting started with a panel of national researchers sharing their findings in terms of existing assessments for the collaboratives to consider and review. Assessments were pulled from states, districts, vendors and other countries. While the researchers brought forth numerous assessments in each content area (over 100 in Dance and 50 or more in each of the following areas: Drama & Theatre Arts, Music, Reading, Writing & Communicating, Social Studies and Visual Arts) it became clear that a far smaller set would fully meet the criteria of the new Colorado Academic Standards.

Members will continue the review of assessments and the identification of gaps in terms of grade levels and content standards in their third meeting in Breckenridge, Colorado, April 18 and 19.

Their final work for the use of such measures in a year long trial will be ready for sharing in May.
Click Here for Additional Information

For More Information, Contact:
Angela Norlander
Assessment and Research & Evaluation
Phone: 303-866-6931
Email: norlander_a@cde.state.co.us


State Board of Education


Public Notice - Proposed Amendments to the Exceptional Children's Educational Act Rules

The Colorado Department of Education is recommending changes to the Rules for the
Administration of the Exceptional Children’s Educational Act. These proposed rules pertain to standards for administrative units regarding the provision of special education to students with disabilities.

The State Board of Education will hold a public hearing on the proposed changes on
Wednesday, May 9, at 3:30 p.m., in the State Board Room at the Colorado Department of Education located at 201 E. Colfax, in Denver.

The draft of the proposed changes is available on the CDE website at the link below.

Any interested persons may provide oral testimony at the hearing. Written comments may be submitted to the Office of the Colorado State Board of Education by end of business day Friday, June 1, by e-mail to: state.board@cde.state.co.us or at the following address:
Office of the Colorado State Board of Education
201 E. Colfax Ave.
Denver, CO 80203
Click Here for Additional Information

For More Information, Contact:
Lori Kochevar
Exceptional Student Services
Phone: 303-866-6645
Email: kochevar_l@cde.state.co.us


Support & Intervention


Representatives Needed for Task Forces

The Colorado Department of Higher Education is in the process of identifying representatives to sit on the Admission and Transfer Policy Review task force and the Remedial Education Policy Review task force.

The Admission and Transfer Policy Review task force will identify successes and gaps from the current Admission Policy, review other state admission and transfer policies and make policy revision recommendations.

The Remedial Education Policy Review task force will assess retention rates for Colorado institutions of higher education, review best-practices and various other states remedial policies, and make policy revision recommendations.

These groups will meet at least monthly for the next two years. Task force participants will be identified by the end of March. If you are interested in serving on either of these task forces, please send a resume and letter of interest to Tamara.Johnson@dhe.state.co.us by March 24.

For More Information, Contact:
Tamara Johnson
Director Admission and Access Policy, Colorado Department of Higher Education
Phone: 303-866-4036
Email: tamara.johnson@dhe.state.co.us






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Colorado Department of Education
201 East Colfax Avenue
Denver, Colorado
80203-1799

Phone: 303-866-6822 or 303-866-2334

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For more information, contact Janelle Asmus, 303-866-6822, in the CDE Office of Communications. (http://www.cde.state.co.us/Communications/index.html).

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