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The CDE Scoop - September 6, 2012

Note: These Scoop items may appear in a different order than seen in the original email publication.

Table of Contents

Accountability & Improvement

Upcoming UIP Scaffolded Peer Review Session I Open for Registration

2012 Online UIP Tutorial Now Available

District Performance Framework Updates

2012-13 Optional Fall Review for Select Districts

Capital Construction

Important Announcement for all Charter Schools Wishing to Access BEST Funding

Data Systems

Data Pipeline - Project Update

2012-2013 Student October training

Exceptional Student Services

The Colorado Special Education Advisory Committee Will Meet Thursday, Sept. 20

The Sixth Edition of the Colorado Accommodation Manual is now available

Autism Level 2 Training: Challenging Behavior, Sept. 20 & 21 in Pueblo

News & Notes

National Adult Education & Family Literacy Week is Sept. 10-16

School Finance

IDEA 2011-2012 End-of-Year Reports Due Sept. 7

Student October Count Resource Guide Webinar

State Board of Education

State Board of Education Agenda Highlights for Sept. 12

The Scoop... - The CDE Weekly Newsletter

Thursday, September 06, 2012

Accountability & Improvement


Upcoming UIP Scaffolded Peer Review Session I Open for Registration

The Unified Improvement Planning Fall Training sessions are off to a great start. As a follow up to the UIP Data Narrative (part I) training, CDE is hosting peer review sessions focused on reviewing the first part of the data narrative (including notable trend statements and prioritized performance challenges). CDE staff will be available to provide structured support and your peers will provide feedback on your data narrative. Registration is now open for these half-day peer review sessions in three locations: Pueblo on Sept. 24, Glenwood Springs on Sept. 26, and North Metro Denver on Sept. 28.

These sessions are aimed at local teams as they are in the process of revising and building their UIPs, prior to submission to CDE for review or public posting. Participants will be able to get feedback on their own UIPs and have the opportunity to review and provide feedback on other district/school UIPs. CDE staff familiar with UIP review process will be available at each session to offer feedback and address specific questions. Any school level planning team members are welcome to register as well as district leaders and staff that engage in the improvement planning process. Registration is available at https://www.surveymonkey.com/s/2012UIPScaffoldedReview.
Click Here for Additional Information

For More Information, Contact:
Erin Loften
Improvement Planning
Phone: 303-866-6642
Email: loften_e@cde.state.co.us



2012 Online UIP Tutorial Now Available

The 2012 online UIP tutorial is now posted on the Unified Improvement Planning web page, General Resources Page (by clicking the link below). You may also access it directly at http://www.cde.state.co.us/media/training/UIPBasicsNew/player.html.

The 2012 version has been updated to reflect changes made to the UIP template as a result of the Needs Assessment Survey and changes due to the ESEA Waiver. This tutorial provides participants with an overview of unified improvement planning and walks participants through each step of the UIP process. The tutorial is self-paced and can be used as an individual tool or in a group setting. CDE recommends viewing the tutorial in advance of the UIP fall training sessions to become more familiar with the UIP process.

Access the 2012 UIP tutorial as well as other resources for improvement planning, such as the UIP Handbook and Quality Criteria at the link below.
Click Here for Additional Information

For More Information, Contact:
Jamie Baker
Improvement Planning
Phone: 303-866-6108
Email: jamiemariebaker@yahoo.com



District Performance Framework Updates

On Friday, Aug. 31, superintendents and accountability contacts were sent an email with a link to a secure FTP site where they can access preliminary District Performance Framework reports. If your district was not able to access the reports, or needs assistance in understanding the reports, please contact Alyssa Pearson.
Click Here for Additional Information

For More Information, Contact:
Alyssa Pearson
Accountability and Data Analysis
Phone: 303-866-6855
Email: pearson_a@cde.state.co.us



2012-13 Optional Fall Review for Select Districts

As a support for districts on Priority Improvement or Turnaround, CDE is offering an optional review of the district’s revised data narrative (including root cause analysis) for the 2012-13 Unified Improvement Plan. The review is to provide support and feedback sooner in the planning process to ensure that the data narrative is strong as the district makes decisions about action planning.

Plans for the optional fall review are due by Oct. 15 and will be submitted via the Tracker system. This fall submission does not take the place of the required winter submission (due Jan. 15). Only districts with a Priority Improvement or Turnaround plan type will have the option to submit plans for the fall review. Detailed information for submitting plans for review through the Tracker system will be sent to District Tracker contacts as the submission window approaches. An outline of plan submission options and requirements can be found by clicking on the link below. For additional information, contact your assigned performance manager or the Improvement Planning Office.
Click Here for Additional Information

For More Information, Contact:
Jamie Baker
Improvement Planning
Phone: 303-866-6108
Email: baker_j@cde.state.co.us


Capital Construction


Important Announcement for all Charter Schools Wishing to Access BEST Funding

An eligible charter school means a charter school that has been chartered for at least five years on the date its authorizer forwards an application for financial assistance to the board on behalf of the charter school.

In addition, a charter school shall notify its authorizer that it intends to apply for financial assistance at least four months prior to the application submission deadline. The charter school shall forward its application for financial assistance to its authorizer, which shall forward the application to the board together with a letter indicating the authorizer's position on the application.

We encourages charter schools to notify their authorizers immediately if they intend to apply for BEST funds even if they aren’t sure at this time. Doing so will ensure the charter school will be eligible to apply when the grant become available.

The deadline for submitting the letter of intent for the BEST FY13-14 Grant Cycle is Oct. 30. Please submit your letter as soon as possible to avoid missing the deadline.
Click Here for Additional Information

For More Information, Contact:
Scott Newell
Capital Construction
Phone: 303-866-6717
Email: newell_s@cde.state.co.us


Data Systems


Data Pipeline - Project Update

Over the summer CDE has put much effort into designing the Data Pipeline. A quick reference guide that describes the project is available at http://www.cde.state.co.us/rise/ADEReplacement-Rationale.asp

The project has resulted in the restructuring of most of the file layouts for the data collections. As a result, we are ready to present two of the major file layouts to the Educational Data Advisory Committee on Friday, Sept. 7. Following that presentation, the file layouts for student and staff will be posted on the project website. As a side note, we met with Infinite Campus and their response to the file changes is that since Data Pipeline is a state required system the changes needed to the file layouts will be made at no cost to the district.

At the end of September, CDE will pilot the directory collection. Four districts will participate in the pilot and results will be shared in mid-October.

Please join us for the next Data Pipeline webinar on Thursday, Sept. 27. Check the project website for additional information on monthly webinars and other relevant information.
Click Here for Additional Information

For More Information, Contact:
Lisa Bradley
Information Management Services
Phone: 303-866-4902
Email: bradley_l@cde.state.co.us



2012-2013 Student October training

The 2012-2013 Student October data collection is set to open Monday, Sept. 17, with a deadline of Friday, Nov. 9. There are six changes to the collection from the 2011-2012 collection. These changes are:
• Language background changes from four digit number to three character code
• Addition of PHLOTE and FELL for language proficiency field
• Removal of the extended studies, postsecondary enrollment options, fast college fast jobs, and high school fast track codes from the post secondary program field
• Addition of a online schools attendance code
• Addition of orthopedic impairment and other health impairment for primary disability field
• Require school code 0001 for three districts to be consistent with end of year data.

If you are no longer the respondent, please forward this information to the new respondent to complete the student October respondent form at: https://cdeapps.cde.state.co.us/so_respondent_form.htm and fax the form to Kevin Smith at 303-866-6888.

A webinar will be held on Tuesday, Sept. 11, from 9:30 to 11:30 a.m.

Join the webinar at: http://connect.enetcolorado.org/stuoct and choose the option to “Enter as Guest.” Once you have entered the room, you may dial into the conference number at: 866-764-6750.
Click Here for Additional Information

For More Information, Contact:
Kevin Smith
Data Services
Phone: 303-866-6723
Email: smith_kevin@cde.state.co.us


Exceptional Student Services


The Colorado Special Education Advisory Committee Will Meet Thursday, Sept. 20

The next meeting of the Colorado Special Education Advisory Committee will be on Thursday, Sept. 20, at the Lowry Conference Center, 1061 Akron Way, Building 697
in Denver.

The Colorado Special Education Advisory Committee is a state-level committee mandated by federal and state law. Members are interested in the quality of education received by children/youth with disabilities. The committee includes parents of and individuals with disabilities, educational service providers, administrators and representatives from a variety of related agencies. Participation is statewide and representative of diverse disabilities.
Click Here for Additional Information

For More Information, Contact:
DeLinda Rose
Exceptional Student Services
Phone: 303-866-6943
Email: rose_d@cde.state.co.us



The Sixth Edition of the Colorado Accommodation Manual is now available

The sixth edition of the Colorado Accommodation Manual is now posted on the Instructional Accommodations webpage at http://www.cde.state.co.us/cdesped/Accommodations.asp and on the Assessment Unit webpage at http://www.cde.state.co.us/assessment/index.asp.

Part I Instructional Accommodations includes guidance, the five-step process for educational teams, and a section of printable tools, including a revised alternate standards and assessment eligibility criteria worksheet and a new glossary of instructional accommodations chart.

Part II relates to standard, restricted, and nonstandard accommodations used for the state summative assessment and includes information for TCAP, CoAlt, and ACCESS for ELLs.
Click Here for Additional Information

For More Information, Contact:
Linda Lamirande
Exceptional Student Services
Phone: 303-866-6863
Email: lamirande_l@cde.state.co.us



Autism Level 2 Training: Challenging Behavior, Sept. 20 & 21 in Pueblo

Challenging behavior is often an obstacle that professionals face when working with students with autism. This can make classroom management and individual student management and safety difficult. Participants will practice hypothesizing functions of challenging behavior through video analysis. Alternative behaviors including functionally equivalent behaviors, functionally related behaviors, and coping skills will be identified. Data collection systems for tracking challenging behavior and a “checklist for survival” will be shared. The training will explore evidence-based interventions for challenging behavior, providing practical solutions for the classroom.

This training is offered at no cost by the Exceptional Student Services Unit / Autism team. The challenging behavior training will also be offered in the Metro region on Oct. 10 & 11.
Click Here for Additional Information

For More Information, Contact:
Brooke Carson
Exceptional Student Services
Phone: 303-866-6691
Email: carson_b@cde.state.co.us


News & Notes


National Adult Education & Family Literacy Week is Sept. 10-16

The purpose of National Adult Education & Family Literacy Week is to raise public awareness of adult education and family literacy, assist adult learners in need of literacy services, leverage local resources, and support increased access to adult education and family literacy programs. National Adult Education & Family Literacy Week is held each year during the second week in September. For a directory of the adult education and family literacy programs supported by the federal Adult Education and Family Literacy Act in Colorado, visit CDE’s Adult Education and Family Literacy web page at the link below.
Click Here for Additional Information

For More Information, Contact:
Debra Fawcett
Adult Education and Family Literacy
Phone: 303.866.6914
Email: Fawcett_d@cde.state.co.us


School Finance


IDEA 2011-2012 End-of-Year Reports Due Sept. 7

The deadline to submit 2011-2012 part B and preschool end of year reports is Friday, Sept. 7, 2012 by close of business.

For More Information, Contact:
David Ferris or Vicki Graham
Grant Fiscal Management
Phone: 303-866-6911 or 303-866-6129
Email: ferris_d@cde.state.co.us or graham_v@cde.state.co.us



Student October Count Resource Guide Webinar

The Audit Team will provide another webinar on the Student October Count from the Audit Team perspective. The webinar will be on Friday, Sept. 14 from 1 to 3 p.m. Audit Team staff will walk through the new Student October Count Resource Guide and be available to answer questions.

To join the webinar, please log into the meeting first link below. After you log-in as a guest (please include your name and the name of the district) and have entered the meeting room, (and you are not on an extension telephone number) please click on the phone icon to have the system call you (or go through the meeting tab for audio options). If you are on an extension telephone number and/or are not using the VoIP option, you will need to call the 1-866-408-1178 number on your phone to join the audio portion of the webinar session. No pre-registration is necessary.
Click Here for Additional Information

For More Information, Contact:
Scott Abbey
Audit Team
Phone: 303-866-6153
Email: abbey_s@cde.state.co.us


State Board of Education


State Board of Education Agenda Highlights for Sept. 12

The Colorado State Board of Education will hold its September board meeting on Wednesday, Sept. 12. The meeting will begin at 9 a.m. in the first-floor board room at the Colorado Department of Education offices, 201 E. Colfax Ave., in Denver.

Highlights:

Morning
-"Making Licensure Matter,” a presentation on the New Teacher Project’s Study on Educator Licensure
-Standards Implementation and Curriculum Development Support
-Budget
-Turnaround School and District Performance

Afternoon
-S.B. 191 Pilot Progress Report
-Graduation Guidelines and Endorsed Diploma
-Reinventing Special Education
-Vote on Rules for the Administration of the Exceptional Children’s Educational Act

Times are approximate and may change. Audio for the state board meeting and a detailed agenda including support documents is available at the link below.
Click Here for Additional Information

For More Information, Contact:
Office of the State Board of Education
Phone: 303-866-6817
Email: state.board@cde.state.co.us






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Colorado Department of Education
201 East Colfax Avenue
Denver, Colorado
80203-1799

Phone: 303-866-6822 or 303-866-2334

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For more information, contact Janelle Asmus, 303-866-6822, in the CDE Office of Communications. (http://www.cde.state.co.us/Communications/index.html).

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